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NOTICE TO THE PUBLIC

SUBJECT: Surrender of old Manual Titles for upgrading to Electronic Title

DATE: June 24, 2019

FROM: Administrator
Land Registration Authority

When the Land Registration Authority (LRA) embarked into computerization through the Land Titling Computerization Project (LTCP), around 16.6 Million titles of the 159 registries nationwide were scanned and uploaded in the database. However, the scanned image in the system is not the title itself but is only the picture thereof. The title remains the paper title kept in the vault of the registry office.

The aforementioned scanning of title, including the encoding of the entries thereof, serves as a preparatory process before the upgrading of the title to Electronic Title, the nature of which would be discussed herein later.

When there is a transaction involving the title, be it sale, mortgage, or any transaction that requires annotation, pursuant to Sections 54 and 57 of PD 1529, the Office of the Register of Deeds through its Records Officer is required to find the title to ascertain that it still exists because when it cannot be found, the office has to recommend the filing in court of a petition for the reconstitution of the lost title before any transaction can be had thereon.

In view of the changes in the political jurisdictions and boundaries of local government units (LGUs), where rezoning and changes in municipal borders virtually relocate realties from one municipality to another, Administrator Renato Bermejo has seen the necessity to craft new rules in the transferal of a title from its former registry of deeds (RD) to the new one.

Under LRA Circular No. 30-2017, the Title Transfer Process may be initiated upon approval by the Administrator. After such approval, the land title shall be transferred from its source RD to the receiving RD. This entails not only the transmission of the physical copy reposed in the source RD’s vault, but also of its corresponding title “image and electronic data” from the database of the registry concerned.

The new rules further address such instances as where the physical registry copy cannot be found within the vault of the source RD, where a title covers multiple parcels of land, and the procedure in the disposition of canceled titles over land which have been moved by legislative fiat.

The Circular was issued on 25 September 2017 and takes effect in accordance with the publication requirements under law.