SUBJECT: Surrender of old Manual Titles for upgrading to Electronic Title

DATE: June 24, 2019

FROM: Administrator
Land Registration Authority

When the Land Registration Authority (LRA) embarked into computerization through the Land Titling Computerization Project (LTCP), around 16.6 Million titles of the 159 registries nationwide were scanned and uploaded in the database. However, the scanned image in the system is not the title itself but is only the picture thereof. The title remains the paper title kept in the vault of the registry office.

The aforementioned scanning of title, including the encoding of the entries thereof, serves as a preparatory process before the upgrading of the title to Electronic Title, the nature of which would be discussed herein later.

When there is a transaction involving the title, be it sale, mortgage, or any transaction that requires annotation, pursuant to Sections 54 and 57 of PD 1529, the Office of the Register of Deeds through its Records Officer is required to find the title to ascertain that it still exists because when it cannot be found, the office has to recommend the filing in court of a petition for the reconstitution of the lost title before any transaction can be had thereon.


On its 117th anniversary, the Land Registration Authority (LRA) will be introducing new services to improve its services to title owners and other stakeholders.

In a statement LRA said the recently launched Title Owner Identity Verification System (TOIVS) is designed to protect title from theft, and persons dealing with properties from false identity and misrepresentation.

According to Robert Nomar Leyretana, LRA deputy administrator, the personal identity of the owner or his authorized representative will be shown by entering a username and password in the LRA database linked to one’s title.

Another new service is the Transaction Preview Notice (TPN) which allows registered owners a chance to correct data in the entry and encoding stage of their transaction. This service minimizes user errors and eliminates the tedious process of correcting typographical errors in the titles.

Leyretana added that the LRA also recently launched Transaction Ready Program (TRP) and eSerbisyo Online. The TRP allows the registered owner to request in advance the searching and retrieval of his title while the eSerbisyo Online provides users the option to request for their certified true copies from their offices or homes.

He said the LRA will continue to improve its services to help the transacting public to save time and money in dealing with the agency.