SUBJECT: Surrender of old Manual Titles for upgrading to Electronic Title

DATE: June 24, 2019

FROM: Administrator
Land Registration Authority

When the Land Registration Authority (LRA) embarked into computerization through the Land Titling Computerization Project (LTCP), around 16.6 Million titles of the 159 registries nationwide were scanned and uploaded in the database. However, the scanned image in the system is not the title itself but is only the picture thereof. The title remains the paper title kept in the vault of the registry office.

The aforementioned scanning of title, including the encoding of the entries thereof, serves as a preparatory process before the upgrading of the title to Electronic Title, the nature of which would be discussed herein later.

When there is a transaction involving the title, be it sale, mortgage, or any transaction that requires annotation, pursuant to Sections 54 and 57 of PD 1529, the Office of the Register of Deeds through its Records Officer is required to find the title to ascertain that it still exists because when it cannot be found, the office has to recommend the filing in court of a petition for the reconstitution of the lost title before any transaction can be had thereon.


Automatic Denial of Transactions with Incomplete Documents

This is to inform the general public that, pursuant to LRA Circular No. 19-2020, the Land Registration Authority (LRA), through its Registries of Deeds (RD), shall process transactions in the Electronic Primary Entry Book (EPEB) based on the completeness of documents submitted.

If the documents presented are incomplete, the transaction may still be entered in the EPEB but will be considered as non-registrable while the fees paid for the entry of the transaction may no longer be reimbursed. A Notice of Non-Registrability will be issued to the client.

In this regard, the transacting public is advised to ensure that all the required documents for a transaction are complete before proceeding to the RDs. The Registration Information Officers are assigned in the RDs to assist you.
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For your guidance.