SUBJECT: Surrender of old Manual Titles for upgrading to Electronic Title

DATE: June 24, 2019

FROM: Administrator
Land Registration Authority

When the Land Registration Authority (LRA) embarked into computerization through the Land Titling Computerization Project (LTCP), around 16.6 Million titles of the 159 registries nationwide were scanned and uploaded in the database. However, the scanned image in the system is not the title itself but is only the picture thereof. The title remains the paper title kept in the vault of the registry office.

The aforementioned scanning of title, including the encoding of the entries thereof, serves as a preparatory process before the upgrading of the title to Electronic Title, the nature of which would be discussed herein later.

When there is a transaction involving the title, be it sale, mortgage, or any transaction that requires annotation, pursuant to Sections 54 and 57 of PD 1529, the Office of the Register of Deeds through its Records Officer is required to find the title to ascertain that it still exists because when it cannot be found, the office has to recommend the filing in court of a petition for the reconstitution of the lost title before any transaction can be had thereon.


In line with evolving the corporate culture of the agency to one comparable with the more progressive of companies in the private sector as well as in other premier agencies of the government, the Authority sponsored a seminar for its managerial employees and lawyers.

                The Leadership Training on Core Competency: Delivering Service Excellence, Problem Solving & Decision Making, and Exemplifying Integrity, while apparently being verbosely-challenged in title, did not suffer any infirmity in its conduct.  Curated by Karen Mendoza, a Civil Service Commission-accredited speaker, the confab brought together sixty agency leaders both from the central office and select registries of deeds for a three-day series of lectures and workshops to bring them up to speed on required managerial skills.

Held from 27 to 29 November at the National Irrigation Administration Convention Hall and the Multipurpose Hall of the LRA, the colloquium tackled such matters as motivational leadership, stress management, and the classifying and managing of subordinates.

     Sa interes ng serbisyo publiko at tugon sa imbitasyon ni Atty. Luis Meinrado C. Pagulayan, Undersecretary, Legal Affairs Office at Council Secretary ng PARC (Presidential Agrarian Reform Council), ang tumatayong direktor ng CARP na si G. Joel R. Amores ay nagtungo sa siyudad ng Cebu noong Nobyembre 20-21, 2017.  Si Direktor Amores ay naanyayahan maging isa sa mga tagapagsalita para sa naturang National Conference of Provincial Agrarian Reform Coordinating Committee (PARCCOM).  Sa naturang ginawang pagpupulong, inilahad niya ang mga aksyon at programang naipatupad ng LRA-CARP sa kasalukuyang taon at maging mga programa at badyet ng LRA-CARP para sa taong 2018.

     Sa Disyembre 4-6, 2017, sa utos ni Administrator Renato D. Bermejo, nagtungo si Direktor Amores kasama ang piling kawani ng LRA at ng LRA-CARP sa RD Tagbilaran, Bohol at nagsagawa ng imbentaryo at imbestigasyon sa mga transaksyon ng CARP sa nabanggit na lugar.

oss pic           The One Stop Shop (OSS) is a conglomeration of the various offices’ frontlines in the Central Office. It provides more convenient and efficient service in a common location at the lower ground floor lobby, equipped with modern facilities such as a queuing system, a free Wi-Fi “Juan-Konek” Internet server, and an ARTA-compliant atmosphere. Divided into several windows, available services include the status of lots and decrees, certified true copies of survey plans with their technical descriptions, microfilms of titles and plans, certified true copies of anywhere-to-anywhere (A2A) titles, as well as dedicated cashiers for the payment of services. There are also windows that provide assistance for all kinds of inquiries and complaints, the receiving of communications and court documents, and a separate room for Officers-of-the-Day of different sections for those seeking technical advice.

          The facility formally opened on the 1st of February of 2015 during LRA’s 112th Anniversary with a ribbon-cutting and a Eucharistic celebration. Now supervised by the Director of Land Registration Operations Service Engr. Porfirio R. Encisa, Jr., with the support of Administrator Renato D. Bermejo, the OSS is the new face of the Authority’s Central Office before the general public.

       Notice is hereby given to the public that unscrupulous individuals have been posing as members of the Cabinet, including the Executive Secretary, or name-dropping the latter in fraudulent schemes to solicit funds from the public.

       In particular, please be warned that the Office of the President (OP) or the Office of the Executive Secretary (OES) has not authorized any person to solicit money or other things of value from the public for the alleged benefit of Marawi soldiers, senior citizens, illegal drug campaign, or any other cause, for that matter.

Memorandum Circular No.065

                                                                                                                               SALVADOR C. MEDIALDEA
                                                                                                                                    Executive Secretary

The Authority has issued a circular which provides rules, procedures, and guidelines for the implementation of a system for the Automated Client Entry for Certified True Copies of Certificates of Title (ACE-CTC).

Done in concurrence with the agency’s mandate to preserve the integrity of the land registration process—which includes the implementation and continuance of the Torrens system of land titling—and through the Land Titling Computerization Project (LTCP), the issuance seeks to further improve the LRA’s services to stakeholders by allowing them to directly enter their requests for certified true copies of system-generated titles and titles electronically stored in another computerized registry. Although the measure initially covers the two mentioned transaction types, other transaction classes shall be included upon issuance of a memorandum requiring the addition.

Administrator Renato Bermejo signed the directive, officially designated as LRA Circular No. 28-2017, on 20 September 2017. The circular takes effect fifteen days after its publication in a newspaper of general circulation and after the filing of 3 copies of the measure with the UP Law Center.

Nang umupo bilang Administrator, ipinahiwatig ni Renato D. Bermejo ang kanyang adhikain na tulungan si Pangulong Rodrigo Roa Duterte na matupad ang kanyang pangako na tunay na pagbabago sa pamahalaan sa pamamagitan ng mabuting paglilingkod sa Land Registration Authority upang lalong magbigay sa publiko ng masinop na pagtatala at pangangalaga ng mga sipi ng titulo.

Dahil ang mga Register of Deeds ang may mahalagang papel para marinig ng Administrator ang mga tao na nasa malalayong lugar ng ating bansa, gumawa siya ng program para ipaabot sa kanila ang mga mahahalagang circular ukol sa mga reporma. Upang lalong maging epektibo ang naturang programa, itinalaga niya sina Edwin L. Calmona, Administrative Officer V, at ilang piling tauhan para magtungo sa iba't ibang rehiyon upang makipag-ugnayan sa mga Register of Deeds sa pag-ayos ng mga lugar na pagdarausan ng mga seminar at iba't ibang gawain sa pagtalakay ng mga mahahalagang isyu sa pagpaparehistro ng lupa.