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NOTICE TO THE PUBLIC

SUBJECT: Surrender of old Manual Titles for upgrading to Electronic Title

DATE: June 24, 2019

FROM: Administrator
Land Registration Authority

When the Land Registration Authority (LRA) embarked into computerization through the Land Titling Computerization Project (LTCP), around 16.6 Million titles of the 159 registries nationwide were scanned and uploaded in the database. However, the scanned image in the system is not the title itself but is only the picture thereof. The title remains the paper title kept in the vault of the registry office.

The aforementioned scanning of title, including the encoding of the entries thereof, serves as a preparatory process before the upgrading of the title to Electronic Title, the nature of which would be discussed herein later.

When there is a transaction involving the title, be it sale, mortgage, or any transaction that requires annotation, pursuant to Sections 54 and 57 of PD 1529, the Office of the Register of Deeds through its Records Officer is required to find the title to ascertain that it still exists because when it cannot be found, the office has to recommend the filing in court of a petition for the reconstitution of the lost title before any transaction can be had thereon.

oss pic           The One Stop Shop (OSS) is a conglomeration of the various offices’ frontlines in the Central Office. It provides more convenient and efficient service in a common location at the lower ground floor lobby, equipped with modern facilities such as a queuing system, a free Wi-Fi “Juan-Konek” Internet server, and an ARTA-compliant atmosphere. Divided into several windows, available services include the status of lots and decrees, certified true copies of survey plans with their technical descriptions, microfilms of titles and plans, certified true copies of anywhere-to-anywhere (A2A) titles, as well as dedicated cashiers for the payment of services. There are also windows that provide assistance for all kinds of inquiries and complaints, the receiving of communications and court documents, and a separate room for Officers-of-the-Day of different sections for those seeking technical advice.

          The facility formally opened on the 1st of February of 2015 during LRA’s 112th Anniversary with a ribbon-cutting and a Eucharistic celebration. Now supervised by the Director of Land Registration Operations Service Engr. Porfirio R. Encisa, Jr., with the support of Administrator Renato D. Bermejo, the OSS is the new face of the Authority’s Central Office before the general public.

       Notice is hereby given to the public that unscrupulous individuals have been posing as members of the Cabinet, including the Executive Secretary, or name-dropping the latter in fraudulent schemes to solicit funds from the public.

       In particular, please be warned that the Office of the President (OP) or the Office of the Executive Secretary (OES) has not authorized any person to solicit money or other things of value from the public for the alleged benefit of Marawi soldiers, senior citizens, illegal drug campaign, or any other cause, for that matter.

Memorandum Circular No.065

                                                                                                                               SALVADOR C. MEDIALDEA
                                                                                                                                    Executive Secretary

The Authority has issued a circular which provides rules, procedures, and guidelines for the implementation of a system for the Automated Client Entry for Certified True Copies of Certificates of Title (ACE-CTC).

Done in concurrence with the agency’s mandate to preserve the integrity of the land registration process—which includes the implementation and continuance of the Torrens system of land titling—and through the Land Titling Computerization Project (LTCP), the issuance seeks to further improve the LRA’s services to stakeholders by allowing them to directly enter their requests for certified true copies of system-generated titles and titles electronically stored in another computerized registry. Although the measure initially covers the two mentioned transaction types, other transaction classes shall be included upon issuance of a memorandum requiring the addition.

Administrator Renato Bermejo signed the directive, officially designated as LRA Circular No. 28-2017, on 20 September 2017. The circular takes effect fifteen days after its publication in a newspaper of general circulation and after the filing of 3 copies of the measure with the UP Law Center.

Nang umupo bilang Administrator, ipinahiwatig ni Renato D. Bermejo ang kanyang adhikain na tulungan si Pangulong Rodrigo Roa Duterte na matupad ang kanyang pangako na tunay na pagbabago sa pamahalaan sa pamamagitan ng mabuting paglilingkod sa Land Registration Authority upang lalong magbigay sa publiko ng masinop na pagtatala at pangangalaga ng mga sipi ng titulo.

Dahil ang mga Register of Deeds ang may mahalagang papel para marinig ng Administrator ang mga tao na nasa malalayong lugar ng ating bansa, gumawa siya ng program para ipaabot sa kanila ang mga mahahalagang circular ukol sa mga reporma. Upang lalong maging epektibo ang naturang programa, itinalaga niya sina Edwin L. Calmona, Administrative Officer V, at ilang piling tauhan para magtungo sa iba't ibang rehiyon upang makipag-ugnayan sa mga Register of Deeds sa pag-ayos ng mga lugar na pagdarausan ng mga seminar at iba't ibang gawain sa pagtalakay ng mga mahahalagang isyu sa pagpaparehistro ng lupa.

In view of the changes in the political jurisdictions and boundaries of local government units (LGUs), where rezoning and changes in municipal borders virtually relocate realties from one municipality to another, Administrator Renato Bermejo has seen the necessity to craft new rules in the transferal of a title from its former registry of deeds (RD) to the new one.

Under LRA Circular No. 30-2017, the Title Transfer Process may be initiated upon approval by the Administrator. After such approval, the land title shall be transferred from its source RD to the receiving RD. This entails not only the transmission of the physical copy reposed in the source RD’s vault, but also of its corresponding title “image and electronic data” from the database of the registry concerned.

The new rules further address such instances as where the physical registry copy cannot be found within the vault of the source RD, where a title covers multiple parcels of land, and the procedure in the disposition of canceled titles over land which have been moved by legislative fiat.

The Circular was issued on 25 September 2017 and takes effect in accordance with the publication requirements under law.

The Legal Division, an office which has not had a regular boss since 2013, has been assigned a permanent chief.

In August, Atty. Ma. Lourdes Bantegui-Rodriguez took the reins as head of the Division.

Rodriguez, who originally came from the private sector, has said of her new assignment, “My new work is exciting because it is a new specialized field for me. Considering my age, I no longer aspire for higher positions. I just want to work, serve the government for the next three and a half years.”

Rodriguez graduated Cum Laude with a Bachelor’s Degree in Mass Communications from the Far Eastern University (FEU).  She qualified as an entrance scholar and took her Law degree at the FEU Institute of Law. After passing the Bar, she took to corporate practice and became the corporate secretary of various SEC and PSE-listed companies. Although corporate law has been her bread and butter, she has also served in an advisory capacity as a consultant to the executive secretary of the Office of the President, the Senate, and the Public Estates Authority.


eqdrill.jpgWith the apparent increasing incidence of earthquakes, and in anticipation of what has long been termed The Big One, government has been scrambling to lay the groundwork for a proper response to the occurrence of a quake of serious magnitude.

To prepare employees on the proper procedures on safety upon the incidence of such a temblor, the Disaster Preparedness Committee conducted an agency-wide earthquake drill. Held in July, the workforce went through the procedures which should be observed during and after a crippling earthquake.

The simulation saw agency staff calmly leave their offices to mass at certain points in the open grounds. Apparently a success, kudos went out to the Disaster Preparedness Committee.
The Committee itself was constituted in 2012 to address concerns that workers of the agency would not be able to organize themselves in times of calamity.

Co-chaired by Engr. Ma. Teresa Yancha and Joel Amores, the Committee has been the body charged not only with working to stave the effects of a disaster, but to help in relief operations where the calamity concerned affects agency employees.

On July 17, Joel R. Amores of the LRA’s Financial Service, was assigned as Acting Program Manager of the LRA-CARP.

Amores entered the service in 1982 as a Casual Clerk with the then National Land Titles and Deeds Registration Administration. He made his way through to the position of Utility Worker before earning his professional eligibility in 1992. In 2011 he was promoted to Supervising Administrative Officer.

Before being assigned to head the LRA-CARP, he concurrently held the post of Acting Chief Security Officer and assistant chief of the Budget Division.

With almost thirty-five years of government experience under his belt, Amores hopes to optimize the work at the office. “The LRA-CARP needs to be given a shot in the arm for things to be fast-tracked, so that more farmer-beneficiaries will be able to till and live on a piece of land that they call their own,” he said.

The LRA-CARP, the intermediate office between the Land Registration Authority and the Department of Agrarian Reform, is mandated to work for the redistribution of public and private agricultural lands to landless farmers and farmworkers, regardless of any tenurial arrangement.